What we do at Council Circle Meetings.
Meetings usually open with a moment of quiet reflection and a short prayer. The first fifteen minutes of the meeting goes to one of the ministry groups who share the news, celebrations or concerns about their work together. A schedule is followed to invite each group once a year to meet with Council. This month was the Affirming Ministry with Chris Dolson reporting. A written updated report from the Preschool was received.
After adoption of minutes of the last meeting, the next ten minutes is “Focus on Governance” to review one segment of the policy manual, with revisions or corrections noted for replacement. Karen is the policy writer, a job she does very well. The Management Team also has a schedule to review their policies such as monitoring the financial reports and this month the Treatment of Staff and Volunteers policy. This process holds us accountable through annual review of each policy.
Then come short reports from Lead Minister, Bruce, Administrative Manager, Florence and Treasurer, Gail and as needed from Ministry & Personnel. This month’s financial report was positive and encouraging. Bruce, Carole and Maia reported on the upcoming final meeting of Presbytery. Council then approved renewal of the Licensed Lay Worship Leader (Diane) for another year and voted to close the Capital Fund bank account that was used for the redevelopment project and is no longer needed – brought forward by the KUC Trustees.
The next chunk of the meeting is devoted to current items that need a response or a decision. Examples at the October meeting included review of a draft of SMART goals to measure council’s performance over the year and a stimulating discussion of drafted ideas for a new mission, vision, values statement presented by Marcia as a member of Discovery Circle. Both of these drafts were sent back to source for further work. It is understood that developing mission statements takes a long time and will probably not actualize until a new minister arrives and a facilitator is appointed to help us. It is good to plant the seeds early. Council would welcome anyone and everyone who likes to dream and envision the future of the church to make their interest known to us.
The meetings always conclude with: “What Are You Hearing?” Here we bring forward questions, concerns, or observations from the congregation or public. This month we talked about the organ pledge campaign, the Spirituality of” (Pets, Aging) series and the process for the congregational meeting to decide on purchase of the Allen organ. It is a time for problem solving, reflection and enjoyable discussion.
The meetings close with a prayer. All of that in two hours, 6:30 to 8:30 the third Tuesday of the month. Members and adherents are welcome to attend council meetings.
Marnie Strong, Chair